These minutes were approved by The Board of Directors on January 12, 2010
PRO Board of Directors Meeting: December 14, 2009 - 7:00pm
(405 Serrano Drive Apt 12D)
Meeting Began: 7:23pm
Members Present: Jim Coppfer, Terence Faulkner, Aaron Goodman, Dorothy Lefkovits, Cathy Lentz,
Daniel Phillips, Susan Spector, Lora Traveler, Ralph Weddington
Members Absent: William F. Thomas
Members Excused: Genevieve Callejo, Anna Marie Hewson, Marlene Madell, Robert Pender, Jean Moore
Woods,Henry Tyldsley,
Guests: (Non-Voting) David Spero, Arthur Damm
Motion to declare the December 8, 2009 meeting minutes null and void due to a lack of a quorum and
continue the issues listed to the January 12, 2010 meeting: MOVED by Daniel Phillips, SECOND by Susan
Spector, BOARD Vote: YES – 7, NO – 1, ABSTAIN – 0, APPROVED.
Approval of Agenda – December 14. 2009: MOVED by Terence Faulkner, SECOND by Jim Coppfer,
BOARD Vote: YES – 8, NO – 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Secretary’s Report:
Motion to Approve the November 17, 2009 Meeting Minutes: MOVED by Daniel Phillips, SECOND by
Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Standing Committee Reports: (None)
Treasurer’s Report: (None)
President’s Report: (None)
OLD BUSINESS: Belayed until January 12, 2010 meeting.
NEW BUSINESS:
Motion to appoint Daniel Phillips as PRO “Emeritus” status: MOVED by Terence Faulkner, SECOND by
Susan Spector, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1, APPROVED.
General Board Discussion on emailing of the PRO Insider for 2010 to reduce costs on production.
General Board Discussion on PRO Membership renewal form, and donation memo on backside requesting
philanthropic donations by the membership. Estimated postage request for funds by Daniel Phillips. Aaron
Goodman noted the need for members to realize that funding is just as critical as participation currently for
PRO due to our reduced membership levels to increase participation of the community and reduce costs for
the community.
Motion to approve postage amount noted for the renewal membership forms: MOVED by Daniel
Phillips, SECOND by Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED.
Motion to approve the donation request memo for the back side of the renewal forms for 2010:
MOVED by Daniel Phillips, SECOND by Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0,
APPROVED.
Aaron Goodman - General PRO Notes: A) Reminder of the “Snow-Day” event and Toy Drive request for
donations. B) By-Laws forms and mailings volunteer reminder to the PRO Board after January 12, but
before the January 18. 2010 per Daniel Phillips C) Note that in 2010 we will need to do more outreach and
board effort to meet community members and increase community involvement.
Residents Issues Committee Memo Update: General Discussion by the PRO Board to issue asap,
however there are some corrections to be made, and a review of the memo should be made prior to sending
out to agencies noted. This should also be the primary topic with Parkmerced Management at our first joint
meeting in 2010.
Motion to approve sending out the PRO Residents Issues Committee memo via hard copy to all
noted city agencies required, including the district city attorney, and Parkmerced Management.
(PRO is requesting a meeting of relevant city agencies on these issues. The letter will be issued pending
minor changes by the author on specific issues.) MOVED by Terence Faulkner, SECOND by Cathy Lentz,
BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
BY-LAWS PROPOSED CHANGES TO FORWARD TO THE GENERAL MEMBERSHIP FOR
CONSIDERATION:
Motion to revise section c under article 2 section 1, to read: “Business owners within the Parkmerced
district may join PRO, but only in an ‘Associate’ capacity. They shall not have a vote. They will only be
allowed to join discussions. Business owners may also be elected to the Board of Directors again in an
‘associate’ capacity with no voting privileges. The core residents will be the only voting and decisive body.
All business owners, may attend meetings, or delegate one (1) person to represent them. The core resident
board may also choose to conduct business in private with non-residents excluded. “ MOVED by Daniel
Phillips, SECOND by Cathy Lentz, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1, APPROVED.
Motion to add item 5 under article 4 section 4(b), to read: “An officer of the board may step aside for
whatever reason, and resume duties upon petitioning the board. This will not apply to any officer submitting
a signed formal resignation from the office or from the board.” MOVED by Daniel Phillips, SECOND by
Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Motion to revise Article V Officers, section 1(a) officers to read: “The officers of the organization
shall be two (2) Co-Presidents, two (2) Co-vice presidents” [*note the rest of text of this item remains as
written] MOVED by Daniel Phillips, SECOND by Susan Spector, BOARD VOTE: YES -7, NO - 1, ABSTAIN –
0, APPROVED.
Motion to add under article 5 section 7(a) part (b) to read: “(b) The Parliamentarian shall be
responsible for holding one (1) seminar/meeting per year dealing with educating the PRO Board of Directors
on the PRO By-Laws, and technical or legal updates, and changes within Robert’s Rules of Order. “
MOVED by Terence e Faulkner, SECOND by Daniel Phillips, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1,
APPROVED.
Motion to add under article 5 section 7(a) part (c) to read: “(c) The Parliamentarian shall be
responsible for reviewing and making suggested amendments to the PRO by-laws annually as a committee
report to the PRO Board of Directors, to ensure proper and timely updates are made to the By-Laws of
PRO.” MOVED by Daniel Phillips, SECOND by Dorothy Lefkovits, BOARD VOTE: YES -8, NO - 0, ABSTAIN
– 0, APPROVED.
PLEASE NOTE THE FOLLOWING IMPORTANT FUTURE CALENDAR DATES:
The first PRO Board meeting in 2010 and our PRO Board Officers Election date are scheduled for
Tuesday January 12, 2010 at 7:00pm (Robert Pender’s home at 5 Josepha Ave.). (NOTE: Please
mark your calendars and attend, and review the PRO by-laws for the duties section for all elected
board positions)
The General Membership Spring meeting is scheduled for Saturday February 20th, 2009 at 2:
00pm (Location To be Determined).
Meeting Adjourned: 9:15pm
Respectfully Submitted, Aaron Goodman
Reviewed / Edited by Elected PRO Board Members
PRO Board of Directors Meeting: December 14, 2009 - 7:00pm
(405 Serrano Drive Apt 12D)
Meeting Began: 7:23pm
Members Present: Jim Coppfer, Terence Faulkner, Aaron Goodman, Dorothy Lefkovits, Cathy Lentz,
Daniel Phillips, Susan Spector, Lora Traveler, Ralph Weddington
Members Absent: William F. Thomas
Members Excused: Genevieve Callejo, Anna Marie Hewson, Marlene Madell, Robert Pender, Jean Moore
Woods,Henry Tyldsley,
Guests: (Non-Voting) David Spero, Arthur Damm
Motion to declare the December 8, 2009 meeting minutes null and void due to a lack of a quorum and
continue the issues listed to the January 12, 2010 meeting: MOVED by Daniel Phillips, SECOND by Susan
Spector, BOARD Vote: YES – 7, NO – 1, ABSTAIN – 0, APPROVED.
Approval of Agenda – December 14. 2009: MOVED by Terence Faulkner, SECOND by Jim Coppfer,
BOARD Vote: YES – 8, NO – 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Secretary’s Report:
Motion to Approve the November 17, 2009 Meeting Minutes: MOVED by Daniel Phillips, SECOND by
Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Standing Committee Reports: (None)
Treasurer’s Report: (None)
President’s Report: (None)
OLD BUSINESS: Belayed until January 12, 2010 meeting.
NEW BUSINESS:
Motion to appoint Daniel Phillips as PRO “Emeritus” status: MOVED by Terence Faulkner, SECOND by
Susan Spector, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1, APPROVED.
General Board Discussion on emailing of the PRO Insider for 2010 to reduce costs on production.
General Board Discussion on PRO Membership renewal form, and donation memo on backside requesting
philanthropic donations by the membership. Estimated postage request for funds by Daniel Phillips. Aaron
Goodman noted the need for members to realize that funding is just as critical as participation currently for
PRO due to our reduced membership levels to increase participation of the community and reduce costs for
the community.
Motion to approve postage amount noted for the renewal membership forms: MOVED by Daniel
Phillips, SECOND by Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED.
Motion to approve the donation request memo for the back side of the renewal forms for 2010:
MOVED by Daniel Phillips, SECOND by Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0,
APPROVED.
Aaron Goodman - General PRO Notes: A) Reminder of the “Snow-Day” event and Toy Drive request for
donations. B) By-Laws forms and mailings volunteer reminder to the PRO Board after January 12, but
before the January 18. 2010 per Daniel Phillips C) Note that in 2010 we will need to do more outreach and
board effort to meet community members and increase community involvement.
Residents Issues Committee Memo Update: General Discussion by the PRO Board to issue asap,
however there are some corrections to be made, and a review of the memo should be made prior to sending
out to agencies noted. This should also be the primary topic with Parkmerced Management at our first joint
meeting in 2010.
Motion to approve sending out the PRO Residents Issues Committee memo via hard copy to all
noted city agencies required, including the district city attorney, and Parkmerced Management.
(PRO is requesting a meeting of relevant city agencies on these issues. The letter will be issued pending
minor changes by the author on specific issues.) MOVED by Terence Faulkner, SECOND by Cathy Lentz,
BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
BY-LAWS PROPOSED CHANGES TO FORWARD TO THE GENERAL MEMBERSHIP FOR
CONSIDERATION:
Motion to revise section c under article 2 section 1, to read: “Business owners within the Parkmerced
district may join PRO, but only in an ‘Associate’ capacity. They shall not have a vote. They will only be
allowed to join discussions. Business owners may also be elected to the Board of Directors again in an
‘associate’ capacity with no voting privileges. The core residents will be the only voting and decisive body.
All business owners, may attend meetings, or delegate one (1) person to represent them. The core resident
board may also choose to conduct business in private with non-residents excluded. “ MOVED by Daniel
Phillips, SECOND by Cathy Lentz, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1, APPROVED.
Motion to add item 5 under article 4 section 4(b), to read: “An officer of the board may step aside for
whatever reason, and resume duties upon petitioning the board. This will not apply to any officer submitting
a signed formal resignation from the office or from the board.” MOVED by Daniel Phillips, SECOND by
Terence Faulkner, BOARD VOTE: YES -8, NO - 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Motion to revise Article V Officers, section 1(a) officers to read: “The officers of the organization
shall be two (2) Co-Presidents, two (2) Co-vice presidents” [*note the rest of text of this item remains as
written] MOVED by Daniel Phillips, SECOND by Susan Spector, BOARD VOTE: YES -7, NO - 1, ABSTAIN –
0, APPROVED.
Motion to add under article 5 section 7(a) part (b) to read: “(b) The Parliamentarian shall be
responsible for holding one (1) seminar/meeting per year dealing with educating the PRO Board of Directors
on the PRO By-Laws, and technical or legal updates, and changes within Robert’s Rules of Order. “
MOVED by Terence e Faulkner, SECOND by Daniel Phillips, BOARD VOTE: YES -7, NO - 0, ABSTAIN – 1,
APPROVED.
Motion to add under article 5 section 7(a) part (c) to read: “(c) The Parliamentarian shall be
responsible for reviewing and making suggested amendments to the PRO by-laws annually as a committee
report to the PRO Board of Directors, to ensure proper and timely updates are made to the By-Laws of
PRO.” MOVED by Daniel Phillips, SECOND by Dorothy Lefkovits, BOARD VOTE: YES -8, NO - 0, ABSTAIN
– 0, APPROVED.
PLEASE NOTE THE FOLLOWING IMPORTANT FUTURE CALENDAR DATES:
The first PRO Board meeting in 2010 and our PRO Board Officers Election date are scheduled for
Tuesday January 12, 2010 at 7:00pm (Robert Pender’s home at 5 Josepha Ave.). (NOTE: Please
mark your calendars and attend, and review the PRO by-laws for the duties section for all elected
board positions)
The General Membership Spring meeting is scheduled for Saturday February 20th, 2009 at 2:
00pm (Location To be Determined).
Meeting Adjourned: 9:15pm
Respectfully Submitted, Aaron Goodman
Reviewed / Edited by Elected PRO Board Members
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