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These minutes have been approved by The Board of Directors
of The Parkmerced Residents' Organization
PRO Board of Directors Meeting: December 14, 2009, 7:00pm 77 Cambon Drive
Meeting Began: 7:19pm
Members Present: Jim Coppfer, Terence Faulkner, Aaron Goodman, Anna-Marie Hewson, Dorothy Lefkovits,
Cathy Lentz, Marlene Madell, William F. Thomas, Lora Traveler, Henry Tyldsley, Jean Moore Woods, Ralph
Weddington,
Members Absent: Barbara Olsen
Members Excused: Genevieve Callejo, Daniel Phillips, Jean Moore Woods, Susan Spector, Robert Pender
Guests: (Non-Voting /New Board Members): Al Castillo, Perla Castillo,John Jweinat, David Spero,
Approval of Agenda - November 17th 2009 Meeting: MOVED by Terence Faulkner, SECOND by Jim Coppfer,
BOARD Vote – 9, NO – 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Secretary’s Report: Motion to Approve the October 20th Meeting Minutes with corrections noted, MOVED by
Terence Faulkner, SECOND by Lora Traveler, BOARD DISCUSSION: None BOARD VOTE: YES -10 , NO - 0,
ABSTAIN – 0, APPROVED UNANIMOUSLY.
Treasurer’s Report: Motion to Approve PRO Treasurer’s Report for 2009, MOVED by Terence Faulkner,
Second by Cathy Lentz, [BOARD DISCUSSION: noted reduced membership dues fees for 2009 will cause a
tighter budget in 2010, and therefore there is a succinct need to increase fund raising and outreach for the newly
created philanthropic board membership levels, a draft fund raising memo has been created, and will need to be
edited for 2010 based on new elected members and issued in January to the PRO membership. Board member
requested information on the treasurer position currently, as Jim Coppfer is still listed on the PRO Board website
as Treasurer, and has not stepped down or notified PRO on any official change, it was noted by Jim Coppfer that
Daniel Phillips has been acting as treasurer de facto currently due to a lack of any volunteers for this position and
has been managing the accounts for PRO until new members can be adequately trained, and signed up as co-
signators for the PRO Board Bank Account.] BOARD VOTE: YES – 10, NO – 0, ABSTAIN – 1, APPROVED.
President’s Report: (none)
Standing Committee Reports: (none)
OLD BUSINESS:
Aaron Goodman - PRO Board “open vacancies” / (General Discussion) of positions currently needing temporary
appointment through to the January 19th, 2010 new election of officers. Motion to consider having a volunteer
SFSU student in government studies, assist in the Parliamentarian position for the PRO Board, MOVED by
Marlene Madell, SECOND by Henry Tyldsley, BOARD DISCUSSION: None, BOARD Vote : YES – 10, NO – 0,
ABSTAIN – 0, APPROVED UNANIMOUSLY.
Aaron Goodman noted to the board, that for the open secretary position we can also consider contacting SFSU
journalism department, on having a volunteer SFSU student, assist in the Secretary position for the PRO Board
as currently we have a stipend position of $50.00 per meeting. (No motion was made to change the position
back to the unpaid volunteer similar to the prior motion on a Parliamentarian currently) Discussion on
contacting Melissa Babick if she is still interested in the position, as she has not attended the last couple of board
meetings. The stipend position is a prior Board approved item, unless we are suggesting changing back to a non-
paid volunteer position at secretary.
Co-Signatures on Bank Account, outstanding unresolved issue from earlier in 2009. Motion to appoint Terrance
Faulkner for temporary position as treasurer for the remainder of 2009 until the appointment of a new treasurer in
January of 2010, MOVED by Lora Traveler, SECOND by Cathy Lentz, BOARD DISCUSSION: Noted that Jim
Coppfer will contact Daniel Phillips on the initial training of Terence Faulkner and for the future new treasurer for
the PRO accounts. Terrance Faulkner and Jean Moore Woods who volunteered prior would still need to be added
to the Bank accounts as co-signatures, BOARD Vote: YES – 9, NO – 0, ABSTAIN – 1, APPROVED.
Discussion on Location of Future PRO Board Meetings – Motion to hold meetings as prior within residents
homes as regular PRO Board meeting space. MOVED by Marlene Madell, SECOND by Terence Faulkner,
BOARD DISCUSSION: Board member (A) noted a recent article found on federal laws on the provision of meeting
space to tenants organizations in housing communities. Prior ownership and the sale of some blocks to SFSU/CSU
(UPS) were touted as new providing new amenities for residents by prior Parkmerced ownership and it was made
available to current residents upon request, the sale of parts of Parkmerced were used financially to provide a
new conference room, theater, kitchen, shared community lounge areas, and the computer, and exercise room
facility at 3711 19th Ave. The upstairs Board/Conference room is a prior ammenity to the Parkmerced Community
that is not being made available to our Board as an organization and therefore represents another “loss-of-
ammenity” issue for residents if we are being “excluded” from its use. Parkmerced management has not given any
reason why we are not able to use the facility, though new future plans show the SFMTA stop located at this
location. Parkmerced management would be able to charge a nominal fee for the conference rooms use per the
federal statutes, however the space itself should be available for our community board meetings on a regular
consistent basis. Board Member (B) noted that prior meetings were held simply in board members homes and
offered their home for the next board meeting. Board Member (C) noted additional concerns with managements
negative response to our pressures on management on provision of meeting space, chairs, and tables, and the
efforts to get the space in timely fashion for our meetings,and thus offered also their space for meetings Board
Member (D) noted that perhaps the best way to address the issue is to make a list and have people sign-up or
volunteer to hold meetings at there homes on a monthly basis for the year. , BOARD Vote : YES – 9, NO – 0,
ABSTAIN – 1, APPROVED UNANIMOUSLY.
PRO Representation on the Parkmerced “Sustainability Committee” – BOARD DISCUSSION: –Board
Member (A) noted that he had stepped down prior due to “transparency concerns” with the community, and a lack
of agenda’s and meeting minutes posted to the entire community or any testing or review of systems prior to
implementation throughout the complex and the effects of the trash/recycling/composting efforts. It would still be
residents individuals right to attend sustainability committee meetings as volunteers and individuals, however as
PRO Board members, or general PRO members, they do not represent PRO as an organization without reviewing
issues with the entire PRO board prior as this is misrepresentation of the PRO BOARD’s stance on issues and
projects started by Parkmerced/Stellar. The question is whether we should be a part of this committee as a board,
and this is dependent on posting and informing the community of the meetings, agenda’s, and decisions to be
implemented and some method of an adequate feedback process. Board Member (B) – as a current sustainability
member noted his concern’s due to management’s current actions as a business entity. Board Member (C) -
asked how do they define “sustainability”? The PRO Board as a group agreed that no formal appointment is
required, and that as stated prior, individuals can attend, but do not represent PRO, only in there own
private/personal interests on the sustainability committee. There are (3) current board members that have
showed interest in partaking as individuals on the sustainability committee, Stellar will be notified of this for
upcoming “Sustainability Meetings” and notification for PRO members to attend
Discussion on PG&E refunds to customers – ongoing issue, email sent from PRO to management and
awaiting response.
of The Parkmerced Residents' Organization
PRO Board of Directors Meeting: December 14, 2009, 7:00pm 77 Cambon Drive
Meeting Began: 7:19pm
Members Present: Jim Coppfer, Terence Faulkner, Aaron Goodman, Anna-Marie Hewson, Dorothy Lefkovits,
Cathy Lentz, Marlene Madell, William F. Thomas, Lora Traveler, Henry Tyldsley, Jean Moore Woods, Ralph
Weddington,
Members Absent: Barbara Olsen
Members Excused: Genevieve Callejo, Daniel Phillips, Jean Moore Woods, Susan Spector, Robert Pender
Guests: (Non-Voting /New Board Members): Al Castillo, Perla Castillo,John Jweinat, David Spero,
Approval of Agenda - November 17th 2009 Meeting: MOVED by Terence Faulkner, SECOND by Jim Coppfer,
BOARD Vote – 9, NO – 0, ABSTAIN – 0, APPROVED UNANIMOUSLY.
Secretary’s Report: Motion to Approve the October 20th Meeting Minutes with corrections noted, MOVED by
Terence Faulkner, SECOND by Lora Traveler, BOARD DISCUSSION: None BOARD VOTE: YES -10 , NO - 0,
ABSTAIN – 0, APPROVED UNANIMOUSLY.
Treasurer’s Report: Motion to Approve PRO Treasurer’s Report for 2009, MOVED by Terence Faulkner,
Second by Cathy Lentz, [BOARD DISCUSSION: noted reduced membership dues fees for 2009 will cause a
tighter budget in 2010, and therefore there is a succinct need to increase fund raising and outreach for the newly
created philanthropic board membership levels, a draft fund raising memo has been created, and will need to be
edited for 2010 based on new elected members and issued in January to the PRO membership. Board member
requested information on the treasurer position currently, as Jim Coppfer is still listed on the PRO Board website
as Treasurer, and has not stepped down or notified PRO on any official change, it was noted by Jim Coppfer that
Daniel Phillips has been acting as treasurer de facto currently due to a lack of any volunteers for this position and
has been managing the accounts for PRO until new members can be adequately trained, and signed up as co-
signators for the PRO Board Bank Account.] BOARD VOTE: YES – 10, NO – 0, ABSTAIN – 1, APPROVED.
President’s Report: (none)
Standing Committee Reports: (none)
OLD BUSINESS:
Aaron Goodman - PRO Board “open vacancies” / (General Discussion) of positions currently needing temporary
appointment through to the January 19th, 2010 new election of officers. Motion to consider having a volunteer
SFSU student in government studies, assist in the Parliamentarian position for the PRO Board, MOVED by
Marlene Madell, SECOND by Henry Tyldsley, BOARD DISCUSSION: None, BOARD Vote : YES – 10, NO – 0,
ABSTAIN – 0, APPROVED UNANIMOUSLY.
Aaron Goodman noted to the board, that for the open secretary position we can also consider contacting SFSU
journalism department, on having a volunteer SFSU student, assist in the Secretary position for the PRO Board
as currently we have a stipend position of $50.00 per meeting. (No motion was made to change the position
back to the unpaid volunteer similar to the prior motion on a Parliamentarian currently) Discussion on
contacting Melissa Babick if she is still interested in the position, as she has not attended the last couple of board
meetings. The stipend position is a prior Board approved item, unless we are suggesting changing back to a non-
paid volunteer position at secretary.
Co-Signatures on Bank Account, outstanding unresolved issue from earlier in 2009. Motion to appoint Terrance
Faulkner for temporary position as treasurer for the remainder of 2009 until the appointment of a new treasurer in
January of 2010, MOVED by Lora Traveler, SECOND by Cathy Lentz, BOARD DISCUSSION: Noted that Jim
Coppfer will contact Daniel Phillips on the initial training of Terence Faulkner and for the future new treasurer for
the PRO accounts. Terrance Faulkner and Jean Moore Woods who volunteered prior would still need to be added
to the Bank accounts as co-signatures, BOARD Vote: YES – 9, NO – 0, ABSTAIN – 1, APPROVED.
Discussion on Location of Future PRO Board Meetings – Motion to hold meetings as prior within residents
homes as regular PRO Board meeting space. MOVED by Marlene Madell, SECOND by Terence Faulkner,
BOARD DISCUSSION: Board member (A) noted a recent article found on federal laws on the provision of meeting
space to tenants organizations in housing communities. Prior ownership and the sale of some blocks to SFSU/CSU
(UPS) were touted as new providing new amenities for residents by prior Parkmerced ownership and it was made
available to current residents upon request, the sale of parts of Parkmerced were used financially to provide a
new conference room, theater, kitchen, shared community lounge areas, and the computer, and exercise room
facility at 3711 19th Ave. The upstairs Board/Conference room is a prior ammenity to the Parkmerced Community
that is not being made available to our Board as an organization and therefore represents another “loss-of-
ammenity” issue for residents if we are being “excluded” from its use. Parkmerced management has not given any
reason why we are not able to use the facility, though new future plans show the SFMTA stop located at this
location. Parkmerced management would be able to charge a nominal fee for the conference rooms use per the
federal statutes, however the space itself should be available for our community board meetings on a regular
consistent basis. Board Member (B) noted that prior meetings were held simply in board members homes and
offered their home for the next board meeting. Board Member (C) noted additional concerns with managements
negative response to our pressures on management on provision of meeting space, chairs, and tables, and the
efforts to get the space in timely fashion for our meetings,and thus offered also their space for meetings Board
Member (D) noted that perhaps the best way to address the issue is to make a list and have people sign-up or
volunteer to hold meetings at there homes on a monthly basis for the year. , BOARD Vote : YES – 9, NO – 0,
ABSTAIN – 1, APPROVED UNANIMOUSLY.
PRO Representation on the Parkmerced “Sustainability Committee” – BOARD DISCUSSION: –Board
Member (A) noted that he had stepped down prior due to “transparency concerns” with the community, and a lack
of agenda’s and meeting minutes posted to the entire community or any testing or review of systems prior to
implementation throughout the complex and the effects of the trash/recycling/composting efforts. It would still be
residents individuals right to attend sustainability committee meetings as volunteers and individuals, however as
PRO Board members, or general PRO members, they do not represent PRO as an organization without reviewing
issues with the entire PRO board prior as this is misrepresentation of the PRO BOARD’s stance on issues and
projects started by Parkmerced/Stellar. The question is whether we should be a part of this committee as a board,
and this is dependent on posting and informing the community of the meetings, agenda’s, and decisions to be
implemented and some method of an adequate feedback process. Board Member (B) – as a current sustainability
member noted his concern’s due to management’s current actions as a business entity. Board Member (C) -
asked how do they define “sustainability”? The PRO Board as a group agreed that no formal appointment is
required, and that as stated prior, individuals can attend, but do not represent PRO, only in there own
private/personal interests on the sustainability committee. There are (3) current board members that have
showed interest in partaking as individuals on the sustainability committee, Stellar will be notified of this for
upcoming “Sustainability Meetings” and notification for PRO members to attend
Discussion on PG&E refunds to customers – ongoing issue, email sent from PRO to management and
awaiting response.
| Page One November 17, 2009 Minutes |