These minutes approved by the Board of Directors at their 9/23/2008 meeting.
Parkmerced Residents Organization Board Meeting
Minutes: Monday August 8, 2008 / Meeting Began at 7:15pm, 405 Serrano Dr. Apt. 12-K
Members Present: Jim Coppfer, Terrance Faulkner, Aaron Goodman, Daniel Phillips, Lora Traveler, Earl
Somers, Susan Spector, Jean Moore-Woods, Anna Marie Hewson, Ralph Weddington
Members Absent: Henry Tyldsley, Healani Ting, Cathy Lentz
Members Excused: Robert Pender
Guests: Ralph Weddington (confirmed new board member see below)
Approval of the Agenda: Moved by A. Goodman Seconded by Susan Spector
Discussion - None
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
Secretary's Report: Approval of Meeting Minutes July 15, 2008
Moved by A. Goodman Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
Treasurer's Report: (none see new business)
Business from Previous Meeting:
Consideration of Ralph Weddington for a position on the PRO Board of Directors (present)
Moved by T. Faulkner Seconded by J. Coppfer
Discussion - Welcomed by PRO Board as newest member, noted proof of residency, and signed
confidentiality statement needed
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
L. Traveler asked from prior meeting on memo's whether item sent to prior member. D. Phillips noted
letter had gone out, suggestion made to send formal token of appreciation to this member. Lora will make
the arrangements.
Moved by L. Traveler Seconded by Susan Spector
Discussion - None
Vote - Unanimous Decision YES - 10 NO - 0 PASSED
L. Traveler noted the need to remind via memo the Secretary assistant of upcoming meeting due to her
noting her continued interest in assisting the PRO board.
Moved by L. Traveler Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 10 NO - 0 PASSED
A. Goodman Noted the following issues from the prior meeting for open discussion;
a) Parkmerced documents included to renters in "renter's packet" obtained at the leasing office, which
includes an "Acknowledgement of move out charges" and asks that this document be signed and returned
to the leasing office to become part of the lease agreements tenants sign. Discussion on the issue, and the
legal implications to both new tenants, and students moving in when they should not be required to sign
such a document. It was mentioned the increases and the prior note of "Villas Parkmerced" on the form, in
addition the amounts are drastically increased for such examples of carpet replacement which is shown as
an increase of $500.00 to replace in a Studio unit, and $665 to $1,330.00 for the full painting of a
1-bedroom. Students and new renters are not being made aware of this change which is a significant cost
impact for all the stated move-out charges incurred. It was noted that this document should be forwarded to
tenants groups, and student organizations.
b) The 3 document "rough" drafts sent out prior at the last meeting, A. Goodman noted he did not receive
any "proof-read" copies or comments. There is a small add item for the 800 brotherhood way item that
needs still to be corrected, however the other documents and the memo draft format letter regarding
Parkmerced are prepared and ready to be approved by the board and posted online. A. Goodman noted he
will have the final version ready for Board approval at the next meeting.
c) Petitions also were noted as prepared needing minor corrections, and than can be submitted online, or
in person as suggested by L. Traveler
d) SFSU Housing Contacts (to be posted on the PRO web-page) A. Goodman noted visiting the SFSU
Housing group to ask about current conditions on site of UPS and UPN, in addition to the ECO-digs project.
The student representatives present noted that the ECO-Digs was on hold due to lack of participation. The
contact info given was for Jim Bollinger Assoc. Director of Property Management 415.405.0597 and David
Rourke Assoc. Dir. Residence. Life 415.338.1822 A. Goodman noted that maintenance issues and
concerns should be directly addressed to these people, and that students or residents should document all
conversations with the University groups as it is obvious that maintenance is not being done on the site and
some areas are becoming safety and health hazards. Another issue noted was the locking of UPS blocks at
the laundry rooms. This may improve security, and prevent theft; however it also blocks access through
blocks formerly open. The recreation site was also noted as locked, even though signage shows it as to be
unlocked during business hours.
e) Mayor's Office of Neighborhood Services (to be posted on the PRO web-page) A. Goodman noted
summer graham was not our rep. currently, and that all issues should be called in to the 311 city services
simplified number, residents should get a complaint or issue # when calling. The new representative from
the mayor's office is Alex Randolph 415.554.6267
L. Traveler asked about B. Teeters, and if he has been removed, if there was a replacement.
To date, PRO has not heard from Parkmerced on the possible replacement. Concerns were also raised
about response to phone calls, and lack of understanding at the leasing office typically with all the new
salespeople.
T. Faulkner reminded Board of his suggested contact on 501(3) c status,
A. Goodman noted we will contact the person recommended to review our options.
New Business:
Presidents Report: D. Phillips noted that we have approx. 5 groups possibly to speak at the next General
Assembly meeting. A suggestion was made by R. Pender on the inclusion of the Institution of Labor. The
next scheduled meetings have been tentatively set for Sept. 28th and 1 week prior to the Oct. General
Assembly meeting.
October Elections Committee: L. Traveler, S. Spector, T. Faulkner all volunteered to assist with the
Elections Committee review of documents and assist with the general election to be held.
Finance Committee: A. Goodman and Jean Moore-Woods volunteered to assist with the review and
checking and being co-signatures on financial items and the ledger. Jean Moore-Woods noted prior
experience helping M. Miller. Accepted by Board that Daniel is listed 1st, and Jim as Treasurer and Aaron as
3rd co-signers at the bank.
Selection of a New Treasurer:
Member noted that it would be beneficial to have J. Coppfer assist through the end of the year, as a
volunteer due to his extraordinary recovery post surgery.
Moved by T. Faulkner Seconded by S. Spector
Discussion - hearty congratulations given due to the complexity of the task.
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
Political Round-Up:
A. Goodman gave a summary of political events including his attendance at Dist. 4,7,11 meetings to ask
questions that were "circumvented" by some politicians avoiding the issues, and efforts on ballot measures;
Individuals should attend meetings to review candidates and make a "just" decision on candidates. Ballot
measures noted were
J - On the creation of a Historic Landmark Commission
M - On amending the rent board ordinance to provide additional protections to prohibit specific acts of
harassment of tenants by landlords.
Both ballot items are extremely important so A. Goodman proceeded on obtaining the required
approvals, and submitted them to the SF Preservation Consortium, and the Dept. of Elections prior to 12
noon 08.18.08 as required to be included in the voters manual.
A. Goodman noted the expenditures had been submitted for ballot measures and donations. Motion
suggested to reimburse A. Goodman based on the costs incurred on behalf of the PRO Board.
Moved by Jim Coppfer Seconded T. Faulkner
Discussion - none
Vote - YES - 6 NO - 0 ABSTAIN - 2 (A. Goodman + A. Hewson) PASSED
CSFN update:
A. Goodman gave a summary of the recent issue of CSFN www.csfn.net and noted the by-laws issues raised
by the Coalition for SF Neighborhoods on our pending application. A. Goodman suggested minor changes
that need to be addressed to the general assembly. D. Phillips noted the pressing deadline for getting items
notified to all members. L. Traveler noted the need to clarify the issue and suggested speaking with J. Faye
on the "semantics" of the proposed changes. A. Goodman to investigate the issue and report back
immediately, to the board via phone/email
Miscellaneous Outstanding Issues:
A. Goodman summarized some additional documents;
a) Interim Moratorium on Conversion of Residential Rental Units to Student Housing submitted by supervisor
Daly, 08/12/08 Question was raised why the Dist. 7 Supervisor had not submitted such legislation on the
SFSU Masterplan on UPN and UPS prior?
b) SFSU finances and maintenance of UPS and SF Muni Platform based on agreement in 1994 with the City
that is in contractual default by the university currently. Memos were sent and no response received to date.
SF BOS File No. 172.94.26, Res. No. 684-94 PUC Res. No. 94-0156 and Transit Shelter Maintenance and
Joint Use Agreement File No. P0050/93, A. Goodman noted the funding for the library, and traffic upgrades,
cross campus bike-path finances, and new U. Corp offices (formerly SFSU Foundation) in Daly City.
c) Legal document by tenant vs. the CSU Board of Trustees and U. Corp. Discussion on U. Corp and costs
associated with the new office spaces in Daly City.
d) Newspaper Article on Save the Presidio (discussion on preservation efforts to date)
e) Block Book Notification (reminder on the notification of blocks not covered by prior forms submitted to
city) Concern is that ongoing renovations can continue without notification or possible demolition without
having proper and timely notification. D. Phillips suggested A. Goodman determine the best locations and
submit to the Board at the next meeting.
f) Taraval Station Police reports (update on efforts of the police station)
g) SFSU Taskforce suggested Town Hall style meeting with appropriate attendance by University, and City
officials to address quality of life issues for residents of UPN and UPS and neighborhoods surrounding.
Students and Parkmerced residents should also be notified.
Moved by L. Traveler Seconded by T. Faulkner
Discussion - inclusion of the mayor, supervisor Elsbernd, SFSU President Corrigan, and U. Corp and
Taskforce, SFSU Housing
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
h) Summary of meeting with R. Rosania with PRO, motion suggesting a general memo of "thanks" for his
meeting with the PRO board. A. Goodman noted a strong concern on the proposed discussion and noted
non-flexibility of the light-rail into Parkmerced as an issue with land marking the district possibly.
Moved by S. Spector Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
Meeting Adjourned at 9:00pm
Respectfully Submitted
Aaron Goodman (First Vice-President) - [Acting] as recording Secretary
Parkmerced Residents Organization Board Meeting
Minutes: Monday August 8, 2008 / Meeting Began at 7:15pm, 405 Serrano Dr. Apt. 12-K
Members Present: Jim Coppfer, Terrance Faulkner, Aaron Goodman, Daniel Phillips, Lora Traveler, Earl
Somers, Susan Spector, Jean Moore-Woods, Anna Marie Hewson, Ralph Weddington
Members Absent: Henry Tyldsley, Healani Ting, Cathy Lentz
Members Excused: Robert Pender
Guests: Ralph Weddington (confirmed new board member see below)
Approval of the Agenda: Moved by A. Goodman Seconded by Susan Spector
Discussion - None
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
Secretary's Report: Approval of Meeting Minutes July 15, 2008
Moved by A. Goodman Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
Treasurer's Report: (none see new business)
Business from Previous Meeting:
Consideration of Ralph Weddington for a position on the PRO Board of Directors (present)
Moved by T. Faulkner Seconded by J. Coppfer
Discussion - Welcomed by PRO Board as newest member, noted proof of residency, and signed
confidentiality statement needed
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
L. Traveler asked from prior meeting on memo's whether item sent to prior member. D. Phillips noted
letter had gone out, suggestion made to send formal token of appreciation to this member. Lora will make
the arrangements.
Moved by L. Traveler Seconded by Susan Spector
Discussion - None
Vote - Unanimous Decision YES - 10 NO - 0 PASSED
L. Traveler noted the need to remind via memo the Secretary assistant of upcoming meeting due to her
noting her continued interest in assisting the PRO board.
Moved by L. Traveler Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 10 NO - 0 PASSED
A. Goodman Noted the following issues from the prior meeting for open discussion;
a) Parkmerced documents included to renters in "renter's packet" obtained at the leasing office, which
includes an "Acknowledgement of move out charges" and asks that this document be signed and returned
to the leasing office to become part of the lease agreements tenants sign. Discussion on the issue, and the
legal implications to both new tenants, and students moving in when they should not be required to sign
such a document. It was mentioned the increases and the prior note of "Villas Parkmerced" on the form, in
addition the amounts are drastically increased for such examples of carpet replacement which is shown as
an increase of $500.00 to replace in a Studio unit, and $665 to $1,330.00 for the full painting of a
1-bedroom. Students and new renters are not being made aware of this change which is a significant cost
impact for all the stated move-out charges incurred. It was noted that this document should be forwarded to
tenants groups, and student organizations.
b) The 3 document "rough" drafts sent out prior at the last meeting, A. Goodman noted he did not receive
any "proof-read" copies or comments. There is a small add item for the 800 brotherhood way item that
needs still to be corrected, however the other documents and the memo draft format letter regarding
Parkmerced are prepared and ready to be approved by the board and posted online. A. Goodman noted he
will have the final version ready for Board approval at the next meeting.
c) Petitions also were noted as prepared needing minor corrections, and than can be submitted online, or
in person as suggested by L. Traveler
d) SFSU Housing Contacts (to be posted on the PRO web-page) A. Goodman noted visiting the SFSU
Housing group to ask about current conditions on site of UPS and UPN, in addition to the ECO-digs project.
The student representatives present noted that the ECO-Digs was on hold due to lack of participation. The
contact info given was for Jim Bollinger Assoc. Director of Property Management 415.405.0597 and David
Rourke Assoc. Dir. Residence. Life 415.338.1822 A. Goodman noted that maintenance issues and
concerns should be directly addressed to these people, and that students or residents should document all
conversations with the University groups as it is obvious that maintenance is not being done on the site and
some areas are becoming safety and health hazards. Another issue noted was the locking of UPS blocks at
the laundry rooms. This may improve security, and prevent theft; however it also blocks access through
blocks formerly open. The recreation site was also noted as locked, even though signage shows it as to be
unlocked during business hours.
e) Mayor's Office of Neighborhood Services (to be posted on the PRO web-page) A. Goodman noted
summer graham was not our rep. currently, and that all issues should be called in to the 311 city services
simplified number, residents should get a complaint or issue # when calling. The new representative from
the mayor's office is Alex Randolph 415.554.6267
L. Traveler asked about B. Teeters, and if he has been removed, if there was a replacement.
To date, PRO has not heard from Parkmerced on the possible replacement. Concerns were also raised
about response to phone calls, and lack of understanding at the leasing office typically with all the new
salespeople.
T. Faulkner reminded Board of his suggested contact on 501(3) c status,
A. Goodman noted we will contact the person recommended to review our options.
New Business:
Presidents Report: D. Phillips noted that we have approx. 5 groups possibly to speak at the next General
Assembly meeting. A suggestion was made by R. Pender on the inclusion of the Institution of Labor. The
next scheduled meetings have been tentatively set for Sept. 28th and 1 week prior to the Oct. General
Assembly meeting.
October Elections Committee: L. Traveler, S. Spector, T. Faulkner all volunteered to assist with the
Elections Committee review of documents and assist with the general election to be held.
Finance Committee: A. Goodman and Jean Moore-Woods volunteered to assist with the review and
checking and being co-signatures on financial items and the ledger. Jean Moore-Woods noted prior
experience helping M. Miller. Accepted by Board that Daniel is listed 1st, and Jim as Treasurer and Aaron as
3rd co-signers at the bank.
Selection of a New Treasurer:
Member noted that it would be beneficial to have J. Coppfer assist through the end of the year, as a
volunteer due to his extraordinary recovery post surgery.
Moved by T. Faulkner Seconded by S. Spector
Discussion - hearty congratulations given due to the complexity of the task.
Vote - Unanimous Decision YES - 9 NO - 0 PASSED
Political Round-Up:
A. Goodman gave a summary of political events including his attendance at Dist. 4,7,11 meetings to ask
questions that were "circumvented" by some politicians avoiding the issues, and efforts on ballot measures;
Individuals should attend meetings to review candidates and make a "just" decision on candidates. Ballot
measures noted were
J - On the creation of a Historic Landmark Commission
M - On amending the rent board ordinance to provide additional protections to prohibit specific acts of
harassment of tenants by landlords.
Both ballot items are extremely important so A. Goodman proceeded on obtaining the required
approvals, and submitted them to the SF Preservation Consortium, and the Dept. of Elections prior to 12
noon 08.18.08 as required to be included in the voters manual.
A. Goodman noted the expenditures had been submitted for ballot measures and donations. Motion
suggested to reimburse A. Goodman based on the costs incurred on behalf of the PRO Board.
Moved by Jim Coppfer Seconded T. Faulkner
Discussion - none
Vote - YES - 6 NO - 0 ABSTAIN - 2 (A. Goodman + A. Hewson) PASSED
CSFN update:
A. Goodman gave a summary of the recent issue of CSFN www.csfn.net and noted the by-laws issues raised
by the Coalition for SF Neighborhoods on our pending application. A. Goodman suggested minor changes
that need to be addressed to the general assembly. D. Phillips noted the pressing deadline for getting items
notified to all members. L. Traveler noted the need to clarify the issue and suggested speaking with J. Faye
on the "semantics" of the proposed changes. A. Goodman to investigate the issue and report back
immediately, to the board via phone/email
Miscellaneous Outstanding Issues:
A. Goodman summarized some additional documents;
a) Interim Moratorium on Conversion of Residential Rental Units to Student Housing submitted by supervisor
Daly, 08/12/08 Question was raised why the Dist. 7 Supervisor had not submitted such legislation on the
SFSU Masterplan on UPN and UPS prior?
b) SFSU finances and maintenance of UPS and SF Muni Platform based on agreement in 1994 with the City
that is in contractual default by the university currently. Memos were sent and no response received to date.
SF BOS File No. 172.94.26, Res. No. 684-94 PUC Res. No. 94-0156 and Transit Shelter Maintenance and
Joint Use Agreement File No. P0050/93, A. Goodman noted the funding for the library, and traffic upgrades,
cross campus bike-path finances, and new U. Corp offices (formerly SFSU Foundation) in Daly City.
c) Legal document by tenant vs. the CSU Board of Trustees and U. Corp. Discussion on U. Corp and costs
associated with the new office spaces in Daly City.
d) Newspaper Article on Save the Presidio (discussion on preservation efforts to date)
e) Block Book Notification (reminder on the notification of blocks not covered by prior forms submitted to
city) Concern is that ongoing renovations can continue without notification or possible demolition without
having proper and timely notification. D. Phillips suggested A. Goodman determine the best locations and
submit to the Board at the next meeting.
f) Taraval Station Police reports (update on efforts of the police station)
g) SFSU Taskforce suggested Town Hall style meeting with appropriate attendance by University, and City
officials to address quality of life issues for residents of UPN and UPS and neighborhoods surrounding.
Students and Parkmerced residents should also be notified.
Moved by L. Traveler Seconded by T. Faulkner
Discussion - inclusion of the mayor, supervisor Elsbernd, SFSU President Corrigan, and U. Corp and
Taskforce, SFSU Housing
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
h) Summary of meeting with R. Rosania with PRO, motion suggesting a general memo of "thanks" for his
meeting with the PRO board. A. Goodman noted a strong concern on the proposed discussion and noted
non-flexibility of the light-rail into Parkmerced as an issue with land marking the district possibly.
Moved by S. Spector Seconded by T. Faulkner
Discussion - None
Vote - Unanimous Decision YES - 8 NO - 0 PASSED
Meeting Adjourned at 9:00pm
Respectfully Submitted
Aaron Goodman (First Vice-President) - [Acting] as recording Secretary
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