| Board of Directors Meeting Minutes |
| These minutes have not yet been approved by the Board of Directors, and minor changes may be forthcoming. |
| MINUTES APPROVED AT THE MARCH 27, 2007 MEETING OF THE BOARD OF DIRECTORS OF THE PARKMERCED RESIDENTS. ORGANIZATION I. Meeting Details Meeting Date & Time: Sunday, February 18, 2007 at 1:30 PM Meeting Location: 5 Josepha AV, San Francisco, CA 94132 In Attendance: Betty Biles, Jim Coppfer, Michele Miller, Jean Moore-Woods, Robert Pender, Daniel Phillips, Mike Smith, Healeani Ting Guests: Lora Traveler, Jean Adams Copy to: Members of BOD Group Coordinator: Daniel Phillips Minutes Recorded by: Betty Biles II. Meeting Agenda – Prepared by Daniel Phillips Roll Call Approval of Agenda Resignation of Secretary Adriana Torres Introduction of Any Guests Appointment of Interim Secretary – President’s Report Treasurer’s Report - Michelle Membership Committee Report – Daniel New Business – Procedures and plans for General Membership Meeting on Sunday, February 25, 2007 Next Meeting Date – Tuesday March 27, 2007 7 PM, Discussion if necessary Suggested Meeting Close: 3:00 PM III. Minutes of Meeting Called to order at l: 55 PM by Daniel Phillips It was announced that Adriana Torres had resigned as Secretary and as a member of the Board. Approval of Agenda – motion made by Michele Miller and seconded by Jim Coppfer. President’s Report – Robert has appointed Jean Moore-Woods to the Board. Jean was welcomed by the members. There was no Secretary’s Report due to resignation of Adriana. Daniel brought up the question of whether the Secretary should be considered an employee or a contractor. After a short discussion it was brought up that we need to be sure that it meets the criteria for non-profit organization. It was decided that for the time being that the Secretary be considered as a sub-contractor. The appointment of Betty Biles as Interim Secretary was approved. Mike Smith made a motion that the Board pay a minimum of $100 a month against $50 per meeting, whichever was higher, seconded by Jim Coppfer. Motion passed, 6 in favor, 2 abstentions. Treasurer’s Report. Michele Miller submitted the treasurer report, which shows a ending balance of $3,598.40 and also indicated that she had received the material from Bruce Kennedy and in reviewing the material from 01/01/01 to 10/05 is incomplete. The records are complete from 10/05 to 01/07 when Bruce Kennedy was Treasurer. She also stated that she would only continue as Treasurer if she is not held responsible for the incomplete records prior to 10/05. (See detailed reports submitted by Michele. Robert made a motion that he would conduct an internal audit of the Treasurer Report. Michele stated that she had already done that. The motion was seconded by Jean. Passed – 6 in favor and 2 abstaining. Daniel made a motion that the Treasurer’s report be approved and that Michele not be held responsible for any previous Treasurer’s report. Motion seconded by Mike Smith. Membership Committee Report: Daniel reported that as of today there are 94 prior members who have not paid the 2007 dues. He stated that he would contact Terrance and ask that he (Terrance) would contact those individuals and see what their status will be. Lora volunteered to work with Terrance on this project. Michele made a motion that the Membership Report be accepted, seconded by Mike. New Business. Procedures and plans for General Membership Meeting on Sunday February 26, 2007: 1. Amendment to By-Laws to indicate that any employees of Park Merced cannot be member of the Park Merced Residents Organization. As only members of PRO can vote, a motion was made by Michele and seconded by Robert that a ballot be created and passed out at the beginning of the meeting to paid members. A discussion of this followed and it was passed unanimously. Daniel stated that BOD members need to be present at least one hour prior to the scheduled meeting. Lorna stated that every Board member needs to be active at the general meeting. Mike and Michele will be handling the Safety material. Michele needs to be available to take additional dues. Jean volunteered to assist in this. The need of a Sargeant-of-Arms was discussed, however no definite decision was made. Daniel passed out material to be handed out at the meeting, which includes: Incident Documentation – this will deal with problems with neighbors Conflict Resolution with Management This material will be copied and used as part of the workshop at the General Meeting. The content of workshop and a discussion of procedures for the General Meeting followed. The proposed agenda will be: 1. Ballot and voting for the proposed By-Laws change 2. Introduction of the Board 3. Committee Reports 4. Workshop a. Incident Documentation b. Conflict resolution c. Safety 5. Summary and Closure Newsletters distribution: Daniel reported that we have gaps in the distribution of our newsletters and it is unfair to Robert to expect him to handle distribution and to perform his duties as president. Daniel made a motion that in the future all copies of the newsletter will be delivered to him for distribution. Robert will continue to pass out the newsletters to individuals outside of Parkmerced. The cost of these newsletters will be the responsibility of PRO™ and not Robert. Robert stated that he wanted to continue to do this and will be willing to train a member of the BOD to take over this at a later date. Daniel’s motion was passed 7 in favor and 1 abstention. A discussion of how to efficiency handle the distribution of the newsletters followed. Lora indicated that in the past there was a group called 411, which saw that the newsletters were distributed by members of PRO™ in a timely fashion. This needs to be followed up. Mike made a motion that this be tabled until the March meeting. IV. ANNOUNCEMENTS – Lora 1. Report on Meeting held on February 14 at Supervisor Elsbernd’s office. Genevieve and Lora Traveler were in attendance. The discussion was in regard to leftover Money from Litigation regarding the Utility Passthrough dollars. There is an attempt from PRO™ to receive approximately $8,500 of this. In order to do this Legislation needs to be passed by Supervisor Elsbernd. He promised to make this action a priority. 2. Celebration of Black History Week – Union Bank of California proudly presents a series of CDs honoring prominent African American University presidents and vice presidents in California. A complimentary CD may be obtained at any Union Bank of California branch. 3. She reminded us that Vintage PRO™ information Sheets including the “Mold” one can be copied and distributed to members at any time. The meeting was adjourned at 3:35 PM. Respectfully submitted Betty Biles, Interim Secretary Parkmerced Residents' Organization, Board of Directors |
| Donations to Parkmerced Residents' Organization, LLC are non-refundable and not currently tax-deductible for federal income tax purposes. |
| Use this search panel to find names and items in The PRO website. Type in desired name, and click search. |
| Copyright © 2006-2011 Parkmerced Residents' Organization, LLC. All Rights Reserved. The information in this website is the property of Parkmerced Residents" Organization, LLC. This information may not be copied or distributed without the express written permission of The Board of Directors of The Parkmerced Residents' Organization, LLC. Write to: P.O. Box 27609 San Francisco, CA 94127-0609. View our terms of use. Every effort is made to ensure the accuracy of the material in this site. However, anomalies do occur, and we reserve the right to make corrections without penalty or admission of culpability. We cannot guarantee the veracity of materials in sites to which we link. |